ERPNext Implementation Project – Fixed Scope – Only Experienced Developers

ERPNext Implementation Project – Fixed Scope – Only Experienced Developers

About Us
We are a regulated medical device company based in Germany.
We have a clearly defined system architecture and complete functional specifications.
We are looking strictly for an experienced ERPNext specialist, not a general developer.

Important Notice – Please Read Before Bidding
We expect realistic estimates based on actual ERPNext experience.

We do not accept
• inflated hour-based models
• “sprint billing” with open-ended work
• 600, 800 or 1000+ hour proposals

ERPNext already provides most required modules natively.
Anyone suggesting unrealistic numbers is automatically disqualified.
We understand our own requirements extremely well and expect you to do the same.
If your approach relies on oversized time estimates, please do not apply.

Project Overview
ERPNext covers around 80 percent of our needs out of the box.
This project is mainly about
• configuration
• moderate customizations
• portal extension
• data migration
• workflow setup

The requirements might look long on paper, but they are logically structured and not technically excessive for someone who understands ERPNext deeply.
We expect you to work with standard ERPNext capabilities wherever possible.

Scope of Work

1. Deployment & Setup
• Install ERPNext on our self-hosted EU server
• Security, SSL, backups
• GDPR-compliant configuration

2. Master Data Migration
• Customers
• Suppliers
• Inventory & product list
• LOT/Serial history
• Sales & delivery history
(We provide structured data.)

3. CRM & Sales
• Lead and opportunity stages
• Regional sales assignment
• Full email integration
• Auto-lead creation from webforms
• Sales dashboards

4. Customer Ordering Portal
• Secure login for clinics/customers
• Order history with filters
• LOT & serial visibility
• Repeat-order function
• Delivery tracking
• Invoice & document download
• Device STK status overview

5. Inventory & LOT Traceability
• Full LOT forward/backward tracking
• Mandatory LOT assignment
• Device history + warranty fields

6. Barcode Features
• Barcode generation
• Scanning for stock, delivery, service workflows

7. Service & Maintenance / STK
• Service request workflow
• Automatic STK reminders
• Device-level service logs
• Import of STK measurement data from Gossen Metrawatt SECULIFE ST PRO
• Portal visibility of service records

8. Newsletter & Email Marketing
• Newsletter module setup
• GDPR-compliant list and unsubscribe flow
• Reusable templates

9. Order & Inventory Operations
• Purchase order workflow
• Delivery & goods receipt
• LOT-based inventory
• Carrier integration (tracking numbers auto-attached)

10. Finance & Accounting
• ZUGFeRD / XRechnung
• Customized PDF layouts
• Automated dunning
• VAT and revenue dashboards
(Note: Bank reconciliation is a native ERPNext feature and requires only configuration, not development.)

11. ISO 13485 Related Workflows
(This is not a full QMS build – only ERPNext-related workflows.)
• Document versioning & approval
• Audit trail logging
• CAPA & NC linking
• Basic risk documentation workflow

12. Roles, Permissions & Security
• Role hierarchy
• Document-level permissions
• Audit logs
• Structured document storage

13. Testing, Training & Go-Live
• UAT
• Department-specific training
• Final deployment
• Handover documentation

What We Expect From You
We will only work with someone who
✔ has real, proven ERPNext project experience
✔ understands ERPNext modules in depth
✔ uses standard functionality before writing code
✔ provides realistic estimates
✔ communicates clearly and efficiently
✔ understands the difference between “long requirement document” and “simple technical implementation”

We will not accept
✘ experimental development
✘ artificial inflation of workload
✘ sprint-based hourly billing
✘ vague or open-ended offers

Project Conditions
• Fixed scope
• Fixed price
• Milestones based on tangible delivery, not hours
• No open-ended hourly contracts

What to Submit

Please include
Documented ERPNext experience (projects, screenshots, repos, demos)
Your understanding of the project in 5–8 sentences
Your realistic timeline and fixed-price proposal
Confirmation that you agree to the fixed-scope working model

Final Message to Applicants
We know ERPNext very well.
We know what is native, what requires configuration, and what needs customization.
We expect professional work – not inflated estimations.

Only apply if you are confident in delivering ERPNext projects efficiently and competently. Show More