Gastro project

Project: Comprehensive Operational & Management Dashboard for a Gastronomy Network

1. Purpose and Strategic Objectives

The purpose of this project is to build a fully production-ready, enterprise-grade system that serves as the central operational and management tool for a gastronomy network.

The system is designed to:
• centralize sales, operational, staffing, and cost data,
• replace spreadsheets, manual reports, and fragmented tools,
• support day-to-day operations and management decision-making,
• enable structured and controlled growth of the network.

This is not an MVP or proof of concept, but a complete, target-state product intended for real operational use.

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2. Organizational Structure and Users

2.1 Organizational Model

The system supports a hierarchical organizational structure:
• Organization (gastronomy network),
• Regions (optional),
• Locations / Stores,
• Teams and employees.

Each level has its own attributes, relationships, and full change history.

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2.2 Roles and Permissions (RBAC)

The system includes a robust role-based access control model:
• Board / Headquarters
• Chief Operating Officer / Operations Director
• Regional Manager
• Store Manager
• Operational Employee
• Audit / Control role

Permissions are defined by:
• module,
• data scope (organization / region / store),
• action type (view / edit / approve).

All user actions are recorded in a full audit log.

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3. Functional Modules

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3.1 Management Dashboard (Control Tower)

A central decision-making panel providing:
• real-time sales overview (daily / weekly / monthly),
• comparisons between stores and regions,
• performance versus targets,
• key KPIs:
• revenue,
• margin,
• labor cost,
• store profitability,
• alerts for:
• sales drops,
• cost overruns,
• staffing shortages,
• role-based, personalized views.

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3.2 Sales Management Module
• daily and hourly sales tracking,
• sales by product and category,
• number of transactions,
• average basket value,
• trend and historical analysis,
• manual data entry or file import,
• architecture prepared for future POS integrations (not included in scope).

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3.3 Location (Store) Management
• complete store profile:
• address and basic data,
• opening hours,
• operational status,
• assigned staff and managers,
• sales and cost performance per store,
• operational notes and incidents,
• full change history.

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3.4 Staff and Scheduling Management
• centralized employee database,
• assignment to stores,
• shift scheduling,
• handling of breaks and absences,
• automatic calculation of:
• worked hours,
• labor costs,
• analysis of labor cost versus sales,
• internal reporting only (no external HR/payroll integrations).

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3.5 Operational Finance Module

The system provides internal operational controlling, not accounting.
• fixed and variable costs per store,
• operational expenses tracking,
• cost allocation by store and period,
• store-level margin analysis,
• internal operational P&L:
• revenues,
• costs,
• operational result.

The system does not integrate with accounting systems and does not replace bookkeeping.

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3.6 Menu, Pricing, and Promotions
• centralized menu management,
• price differentiation per store or region,
• time-based promotions,
• versioning of changes,
• enforcement of network-wide consistency.

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3.7 Documents, Procedures, and Compliance
• repository of operational procedures (SOPs),
• opening and closing checklists,
• headquarters-to-store communication,
• confirmation of document acknowledgment,
• document versioning and history,
• support for internal audits and controls.

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3.8 Reporting
• periodic and ad-hoc reports,
• comparative dashboards,
• export to CSV / Excel / PDF strictly for internal analytical use,
• ability to create custom report views.

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4. Non-Functional Requirements

4.1 Technology
• enterprise-grade web application,
• modular architecture,
• API-first design (for future extensions),
• responsive UI (desktop and tablet).

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4.2 Security
• multi-factor authentication,
• data encryption,
• strict role-based access control,
• full auditability,
• GDPR-compliant data handling.

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5. Scalability and Future Growth

The system is designed for a current operating scale of approximately 15 stores, fully optimized for this level of usage.

At the same time, the architecture must support future growth without rebuilding the system foundation.

Scalability assumptions:
• initial deployment for one organization (~15 stores),
• ability to add more stores within the same organization,
• ability to onboard multiple independent organizations within the same system (multi-organization model),
• full data separation between organizations,
• each organization can define:
• its own structure,
• its own users and roles,
• its own sales and operational data,
• shared system engine with isolated organizational datasets.

The system should scale incrementally, adjusting resources as the number of stores or organizations grows.

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6. Deployment and Maintenance
• configuration of organizational structure (organizations, regions, stores),
• configuration of user roles and permissions,
• production deployment,
• user training (headquarters, regional managers, store managers),
• preparation of user and technical documentation,
• ongoing system maintenance,
• functional development in future phases.

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7. Final Outcome

A complete, stable operational and management dashboard for a gastronomy network that:
• centralizes all key operational data,
• enables fast and informed decision-making,
• supports operational discipline and standardization,
• provides a scalable foundation for network growth,
• acts as the core management system for the organization. Show More