Secure Fraternity Membership Platform Development

Job Title

Secure Membership Platform Developer – Private, Verified, NFC & Event Access (Fraternity)

Project Description

We are building a protected, private membership portal for Black Bro Phi Fraternity (BBΦ).

This system must be security-first, verification-based, privacy-protected, and adult-only.
It is not a public community, not a social network, and not open access.

What You’re Building

A protected membership portal where:

There is no public browsing of member pages

Users cannot guess URLs to access anything

Only verified and approved members can log in

The public can only access limited verification pages (no private data)

Access Control (Required – Default Deny)

Every portal page must require authentication

If a user is not logged in → redirect to /login

If a user is logged in but not approved → redirect to /waitlist-status

This must fully prevent access by shared or guessed links.

Membership Approval Gate

Users may create an account, but cannot access any member features until approved.

Membership statuses:

pending – account created, awaiting approval

approved – full access

suspended – access blocked

expired – blocked until renewed

Rules:

pending, suspended, and expired users cannot enter portal pages

Only approved members may access the system

Role-Based Permissions (Owner Has Full Authority)

Roles required:

owner (highest authority)

executive_admin

chapter_admin

staff

member

Rules:

Owner has full and unrestricted system access, including all data, settings, chapters, members, logs, approvals, suspensions, deletions, and permissions

Executive admins have full system access except owner-only controls

Chapter admins manage their chapter roster only

Staff have search and support access only (no approval or removal rights)

Members see member-only pages only

All permissions must be enforced server-side.

Privacy Requirements (Very Important)

No public member directory

Members cannot view other members’ profiles

Member data is visible only to Owner, Executive Admins, Chapter Admins, and authorized Staff

No personal data exposed publicly

Public Verification System (Required, Limited)
Member Verification (Public)

Enter Membership ID

Shows:

Verified / Not Verified

First name or initials only

Status (Active / Not Active)

Chapter Verification (Public)

Enter Chapter ID

Shows:

City/state

Chapter status

Leadership role title (no personal details)

No personal or private information is displayed.

Digital Membership Card, NFC & Mobile Wallet (Required)

Digital membership card with QR + NFC

Automatically sent by SMS after approval

Member can download card to Apple Wallet / Google Wallet

Staff can re-send wallet card anytime

Expired or suspended members show invalid status

Events & RSVP System (Members Only – Adult Protected)

Events NOT visible to the public

Not indexed by search engines

Only approved members can:

View events

RSVP (Yes / No / Maybe)

Optional email/SMS reminders

This keeps adult events private and away from children.

Rush / Greek Dance Login (Inside Member Login Only)

Members-only section for Greek dance practice and rush coordination

Shows:

Location

Date/time

Chapter-specific access

Not visible to public or unapproved users

Membership Payments, Levels & Dues (Stripe Required)

Stripe Checkout / Payment Links

Annual membership payments

Multiple membership levels

Member dashboard shows:

Balance

Dues

Payment history

Renewal date

Unpaid members automatically move to expired

Real Name Verification & Fake Name Detection

Legal First Name + Last Name required

Nickname allowed as display name

Legal name must reasonably match Stripe billing name

Fake or mismatched names flagged for admin review

Staff Search, Support & Internal Notes

Staff can search by:

Membership ID

Phone number

Email

Name

Staff can:

View status & payment

Read internal notes

Send/re-send wallet membership card

Staff access is support-only

Geolocation, Navigation & Accessibility

Geolocation arrival detection (event-time only)

Visual alerts for staff (no sound-only alerts)

GPS navigation with “Open in Maps”

Helps members and staff find venues easily

No continuous tracking or permanent storage

Offline Check-In / Check-Out & Capacity Control (Required)

Offline NFC / QR / Membership ID check-in

Syncs when internet returns

Door/security staff can:

Check members in and out

See current count inside

See capacity limit & remaining spots

Expired or suspended members blocked at entry

All actions logged for audit

Permanent Ban, Threat Protection & Anti-Evasion

Owner/Admin may permanently ban accounts

Track device, mobile, IP, and behavior patterns

Block re-registration attempts

Full audit logging

Security & Audit Logs

Secure sessions

Short session expiration

Logs for:

Logins

Approvals

Payments

Wallet sends

Check-ins / check-outs

Capacity counts

Geolocation alerts

Bans

Developer Pricing & Bid Transparency (Required)

Developers must be honest and transparent about pricing.

Provide a clear total project cost

Break down costs (development, integrations, testing, deployment)

Clearly state:

What is included

What is NOT included

Any optional future costs

No hidden fees after the project starts

If scope exceeds budget, this must be stated before acceptance

Unclear or misleading bids will be rejected.

Budget Range Expectation

Expected budget range: $600 – $3,000 USD (fixed price)

Developers must explain how they will deliver within this range

If a higher budget is required:

Provide a clear justification

Include a detailed breakdown

State it upfront in the bid

Bids that ignore or do not respect this range will not be considered.

Phased Budget & Scope (Strongly Preferred)
Phase 1 – Core System (Required)

Estimated range: $600 – $1,200

Includes:

Secure authentication & default-deny access

Membership approval gate

Role-based permissions

Real name verification

Stripe payments

Digital Membership ID (QR)

Staff search & admin tools

Public verification

Audit logs

Phase 1 must be fully usable and secure.

Phase 2 – Advanced Features (Optional)

Estimated range: $1,200 – $3,000

Includes:

NFC + Apple/Google Wallet

SMS delivery of membership ID

Events & RSVP

Offline check-in / capacity tracking

Door/security dashboard

Geolocation alerts

GPS navigation

Rush / Greek Dance section

Permanent ban system

Important Notes for Developers

This project is to build the system only

Developers must not register as members

Only the Owner or authorized Admins may approve, suspend, or permanently ban members

Laravel + PostgreSQL + managed cloud hosting

Here are 2 copy/paste lines you can add to your Freelancer post so devs stop pushing SQL Server:

Platform Preference (Add to Job Post)

Preferred stack: Laravel (latest stable) + PostgreSQL
Hosting: managed cloud server (DigitalOcean / AWS / Azure / Render) with SSL, backups, and security hardening. Show More